Senior Administrative Assistant - Job Share

The Westgate School is a warm, vibrant and forward-thinking community where colleagues and pupils learn together. As an Ofsted-rated ‘Outstanding’ school, we are proud of our culture of academic excellence.

We are seeking to appoint a Senior Administrative Assistant to join our committed School Support team.

What we’re looking for:

The successful candidate will have responsibility for all aspects of administration and collection of payments for trips and activities across both the primary and secondary phase to include:

• Liaison with trip leaders and the finance team to ensure compliant running of school trips in accordance with policy
• Responsibility for the preparation of travel packs, (administration and medical) ensuring all necessary documentation is in place
• Management of the day to day pupils DofE accreditation in liaison with DofE lead
• Sending communications to parents as directed by trip leader, and respond to queries in accordance with office practice
• Monitoring income, tracking parental payments and replies, and keeping relevant colleagues informed
• Supporting administrative colleagues as required
• Being a member of the School’s First Aid team

Key skills and knowledge required:

• The ability to organise a busy and varied workload to meet strict deadlines
• The ability to work on own initiative
• A high level of interpersonal and communication skills
• To be confident in the use of Microsoft Word, Excel and outlook with the ability to extract and manipulate data
• Good attention to detail and consistency
• Flexible and adaptable to the demands of the workload throughout the academic year
• Familiarity with Tucasi would be an advantage but training will be given