Admissions Secretary

We are seeking a remarkable Admissions Secretary to become part of GEMS International School. This role presents an exciting opportunity for an enthusiastic educator who is dedicated to enhancing the academic achievements of our students.

GEMS International School, located in Al Khail, commenced operations in September 2013 and offers the prestigious International Baccalaureate (IB) programme.

Job Purpose

To create a welcoming environment for new parents and students, ensuring they receive a positive first impression of the School by showcasing our curriculum and accomplishments. You will be responsible for organizing and overseeing the admissions processes for students, as well as maintaining comprehensive records and files for all current and prospective students.

Job Scope

Your primary responsibility will be to assist with the student admissions process for the school.

Internal & External Interaction

Engagement will be with both the School and Corporate office staff, as well as prospective and current parents and students.

Key Accountabilities

• Uphold and promote the ethos and standards of excellence embodied in the GEMS Core Values.
• Familiarity with the Ministry of Education's rules and regulations, ensuring compliance throughout the admissions process.
• Collaborate closely with the School Compliance Officer to verify that all Transfer Certificates for new students meet the Ministry of Education's requirements and are processed promptly to adhere to KHDA deadlines.
• Meet with prospective parents to explain the admission procedures, curriculum, fee structures, and KHDA regulations, while providing support to ensure the completion of all necessary admissions documentation.
• Respond to all enrollment inquiries via phone and email in a polite and timely manner.
• Assist current students with Verification of Enrolment and any letters as needed.
• Compile reports for the School Principal/CEO and the Corporate Office regarding current enrollments, waiting lists, and available seats. Additionally, provide statistical data on students (including nationalities, age, gender, etc.) as required.
• Update, maintain, and manage the student information Salesforce database, ensuring accurate and current information is accessible daily. Maintain communication with the Admissions Manager of other GEMS schools in similar markets and direct prospective parents to alternative schools if the preferred school is at full capacity.
• Organize and maintain files for all new applicants, new students, current students, and those exiting the school.
• Adhere to all GEMS policies, procedures, and codes of conduct consistently.
• Display initiative and extra effort beyond regular work hours when tasks necessitate additional dedication.
• Attend staff meetings and participate in committees as necessary.
• Execute other duties as assigned by direct and dotted line managers or supervisors.

Apply via the WhatSchool platform.