Administration Manager (Primary)
About This Role
Are you:
Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?
Key Responsibilities
Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
Administer staff expense claims, payroll forms, and grant applications.
Assist with tendering processes and purchasing decisions to ensure best value.
Provide ongoing budgetary information to relevant stakeholders.
Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
Produce reports for, and attend, Governor Finance Committee meetings.
Maintain financial databases and systems, ensuring data accuracy and security.
Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
Ensure adherence to financial regulations, policies, and internal controls.
Support health and safety compliance and other statutory requirements, as required.
Contribute to wider school administrative and operational duties, as needed.