Finance and Admin Assistant - Winton Primary School
About This Role
We're looking for a Finance & Admin Assistant to join our friendly and supportive team.
This is a role at the centre of school life. Some days you'll be processing purchase orders, invoices and bank transactions, ensuring records are accurate and supporting colleagues to make informed purchasing decisions. Other days you might be helping organise a school event, responding to enquiries from parents, or making sure the right resources arrive in time for an exciting lesson.
It's a varied role, a busy role, and an incredibly important one, because the work you do helps create the environment where our children can thrive.
What the role involves
You'll support the smooth running of both the finance and administrative functions of the school, working closely with the Business Manager, staff and external partners. Your work will include:
Finance
Processing purchase orders, invoices and bank transactions while maintaining accurate financial records.
Ensuring expenditure is correctly coded and VAT recorded appropriately.
Preparing and issuing sales invoices.
Supporting budget holders and colleagues with finance processes, helping ensure best value and compliance with school procedures.
Responding to finance queries and following up on outstanding orders or payments.
Administration
Providing high-quality administrative support across the school.
Managing emails, phone enquiries and occasional reception duties.
Maintaining school databases, records and filing systems.
Supporting the organisation of school events, meetings, trips and enrichment activities, including managing payments.
Assisting with the lettings of school facilities and room bookings.
What we're looking for - someone who:
Is organised, proactive and enjoys keeping things running smoothly.
Has strong numeracy, attention to detail and confidence using IT systems and software.
Communicates clearly and enjoys helping others.
Can juggle a variety of tasks in a busy environment.
Brings warmth, professionalism and a collaborative approach, building positive relationships with colleagues, pupils, families and visitors.