Office Manager

The successful candidate will play an important part in the operational life of the school, supporting the Headteacher and leadership team in administration, health and safety and day-to-day office systems so that the school runs effectively, efficiently and in full compliance with Trust, statutory and school requirements.

We are looking for someone who:

• Has experience of administration, finance and school/business systems
• Is confident in managing office procedures and can multi-task and meet deadlines
• Can communicate warmly and professionally with children, families, staff, governors, trustees and external partners
• Is highly organised, discreet and able to work accurately under pressure
• Will take pride in helping our school run smoothly and efficiently every day
• Shares our commitment to safeguarding, teamwork and putting children first

Key Responsibilities

Office management and administration

• Lead the efficient day-to-day running of the school office.
• Ensure office systems, processes and records are organised, compliant and effective.
• Oversee admissions administration, pupil records, census returns and data submissions as required.
• Support teaching staff with booking school visits, residentials
• Ensure that telephone, email and front-of-house communication is welcoming, professional and efficient.
• Maintain administrative systems to support the smooth running of the school.
• Manage filing, document retention and record keeping in line with GDPR and school policies.

Compliance, health and safety and operational support

• Support the school in maintaining compliance with statutory and trust requirements.
• Maintain administrative oversight of health and safety records, risk assessments, training logs and compliance schedules.
• Work with site staff, contractors and external agencies as required.
• Support arrangements for maintenance, servicing and premises-related documentation.
• Ensure key policies and operational records are updated and stored appropriately.
• Contribute to business continuity and risk management arrangements where appropriate.

Safeguarding and confidentiality

• Work in line with safeguarding, child protection, data protection and confidentiality requirements at all times.
• Recognise that all staff have a responsibility to safeguard children.
• Ensure that administration relating to safeguarding is completed accurately and securely including the single central record.
• Maintain high levels of professionalism, discretion and confidentiality.

General Responsibilities

• To uphold and promote the vision and values of Weaverham Primary Academy.
• To contribute positively to the life of the school and its caring, community-focused ethos.
• To undertake training relevant to the role.
• To carry out other reasonable duties commensurate with the grade and responsibility of the post.

Future Development

There will be an opportunity to develop the role including

• Supporting Head of School with budget monitoring and forecasting
• Financial procedures including placing orders, purchase orders, processing invoices, bank reconciliation and debt recovery
• HR administration including onboarding staff, maintaining personnel records
• Processing monthly payroll