Finance Assistant

Under the direction of the Chief Financial Officer, to support in the day to day management and administration of the Trust’s financial administration, such as ordering, invoice processing and cash management.

Support
Financial Management

• Support in providing financial management information to the Senior Leaders of the Trust.
• Monitor all accounting procedures and resolve any problems, including the ordering, processing and payment for all goods and services provided to the school; the operation and regular reconciliation of bank accounts; management of cashflows; maintenance of an assets register; and preparation of invoices, collection of fees and other dues, and recovery of bad debts.
• Support the preparation of final accounts and liaise with auditors as required.
• Support the preparation of financial returns for the DfE, and other central and local government agencies within statutory deadlines.
• Maximise income generation within the ethos of the school.
• Be a point of contact with central and other agencies with regard to grant applications, gifts and

other donations.

Support
for Financial Administration

• Sourcing, ordering, processing and payment of goods and services provided to the Trust
• Investigate and resolve queries relating to deliveries/incomplete orders with departments and suppliers
• Ensuring Supplier details remain accurate and up to date
• Liaise with auditors where appropriate for job role
• Preparation of sales invoices
• Support in the recovery of bad debts.
• Responsible for collecting, sorting and monitoring physical income. Ensuring proper banking of monies.
• Manage the ordering and supply of school resources.
• Support in the monitoring all school trips and activities and ensure appropriate documentation is completed and submitted.
• Collection of fees and other dues. Primarily through management and reconciliation of Parent Pay into PS Financials.
• Assist with the maintenance of asset registers
• Undertake end of year procedures as necessary in accordance with closure of accounts programme.
• To support the Chief Financial Officer to prepare the preliminary annual budget plans.
• Operate relevant equipment/computer applications (e.g. Word, Excel, spreadsheets, PS Financials, Parent Pay and BromCom).
• Maintain stock and supplies, cataloguing and distributing as required.
• Operate CCA “shop” within the school.
• Undertake general clerical duties as and when necessary e.g. switchboard, reception duties.
• Assist in arrangements and payment of school trips.

Support
General Administration

Support to School (this list is not exhaustive and should reflect the ethos of the school)

• Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with.
• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Be aware of, support and ensure equal opportunities for all.
• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.
• Participate in training and other learning activities and performance development as required.

Assist
with pupil needs as appropriate during the school day.