Data Administrator

Dubai Heights Academy is a welcoming and supportive workplace situated in the Al Barsha South area of Dubai, offering an exciting opportunity to join our team.

Founded in 2017, our institution provides an inclusive, engaging, and high-quality education to a diverse student body from FS1 through Year 12 (2025-2026), with plans for organic growth to Year 13.

Our campus boasts state-of-the-art facilities, featuring dedicated buildings for each educational stage, in addition to a 380-seat auditorium. We offer three climate-controlled swimming pools, fully equipped science and computer laboratories, specialized spaces for art, design technology, music, and drama, a library, two multi-purpose sports halls, a full-size football pitch, multiple outdoor play areas, and a large cafeteria. Covering 292,000 square feet, our campus includes three specialized buildings for various phases, and we are thrilled about the recent opening of our new secondary building in August 2025, marking our most ambitious project yet.

Dubai Heights Academy's curriculum is tailored to meet the varied needs of our students, based on the National Curriculum for England. This curriculum has been adapted for local contexts and includes additional subjects such as Arabic, Islamic Studies, Moral Education, and Social Studies. Furthermore, we have partnered with MIT (Massachusetts Institute of Technology) to develop and implement a customized AI (artificial intelligence) project-based program for secondary students and an early language initiative utilizing social robots for primary grades, enhancing our comprehensive educational offering.

Our core philosophy is reflected in our school ethos: ‘Every Child, Every Mind and Everybody matters.’ We are committed to ensuring that every student receives the highest quality education, regardless of their background or abilities.

Job Overview

Dubai Heights Academy is in search of a motivated and dedicated Data Administrator to contribute significantly to our school’s success.

We invite applications from individuals who are qualified, self-driven, flexible, creative, and enthusiastic about joining a team committed to both academic and operational excellence.

iSAMS Administration & Database Support Responsibilities (not limited to)
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Manage and improve the iSAMS system.

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Oversee daily database operations, user permissions, module management, and maintain data integrity.

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Conduct annual iSAMS rollovers and set up the academic year configurations.

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Supervise assessment tracking, gradebooks, report templates, and data exports.

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Provide first-line support and advice to staff using iSAMS.

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Enhance the experience on the parent portal.

Assessment Coordination & Data Management
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Administer mandatory and standardized assessments, including but not limited to:

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CAT4

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PTE, PTM, PTS

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NGRT

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ABT and IBT assessments

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Manage data imports, validation, and reporting of assessment results.

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Ensure accurate baseline, attainment, and progress tracking systems.

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Produce assessment analyses to support academic leaders.

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Develop assessment data tracking and live dashboards.

Educational Platforms Administration
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Administer educational platforms such as:

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Seesaw

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Kerboodle

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ActiveLearn

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White Rose

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Manage system setup, class assignments, data synchronization, rollovers, and user access.

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Ensure consistency between academic systems and reporting frameworks.

CRM & Student Data Systems
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Assist in managing the OpenApply CRM platform.

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Ensure the accuracy of student data and facilitate system integration.

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Support admissions reporting and data reconciliation.

Admissions & Operations Support
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Collaborate with Admissions to align student numbers across all database systems.

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Help in generating timetables and class lists.

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Manage digital student records.

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Supervise attendance data management.

Regulatory Compliance & Inspection Readiness
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Prepare and submit student census data for KHDA.

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Maintain databases that are accurate and ready for inspection.

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Assist in preparing data reports and analyses for KHDA inspections.

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Ensure compliance with UAE data protection regulations and school policies.

Data Reporting & Analysis
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Collect and compile relevant departmental data.

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Generate academic data reports for SLT and Heads of Department.

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Maintain tracking dashboards for attainment and progress.

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Support school improvement initiatives driven by data under the guidance of the Data Manager.

Systems Development & Operational Support
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Assist the Data Manager in developing and refining academic data architecture.

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Facilitate integration between platforms and automate data processes.

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Coordinate with external providers to resolve technical issues when necessary.

Essential Qualifications
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Bachelor’s degree in Information Systems, Data Management, Computer Science, Business Administration, Education, or a related field.

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Formal training or certification in iSAMS (or considerable demonstrable experience as a system administrator).

Essential Experience
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A minimum of 2–3 years’ experience working with MIS systems in an educational environment (preferably iSAMS).

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Experience in administering and analyzing standardized assessments (e.g., CAT4, PTE, PTM, PTS, NGRT, ABT, IBT).

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Proficient in managing academic databases and student information systems.

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Advanced skills in Microsoft Excel (including formulas, pivot tables, data validation, and reporting).

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Experience preparing regulatory or census reports (e.g., KHDA or equivalent authority).

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Preferred knowledge and experience with Power BI or similar platforms.

The responsibilities outlined above are not exhaustive, and the holder of this position may be required to undertake additional tasks as assigned by school management.

In return, we provide:

A positive and innovative learning environment supported by students, staff, parents, and governors.

A collaborative and supportive culture among staff that encourages teamwork and unity.

A Senior Leadership team dedicated to fostering the best possible environment and outcomes for both staff and students.

Our Compensation and Benefits package includes (where applicable):

A competitive tax-free salary.

Visa and medical insurance coverage.

End-of-service gratuity in accordance with UAE Labour Law.

Interviews will take place at Dubai Heights Academy or via Zoom if in-person meetings are not feasible. The application closing date is as advertised; however, interviews may be conducted prior to this date, so early applications are encouraged.

While we appreciate every application, only those shortlisted will be contacted.

Safeguarding Statement:

Dubai Heights Academy is fully committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. All new hires will undergo enhanced pre-employment clearance, which includes identity verification, criminal background checks (from your home country or country of residence), qualification checks (attestation), and employment verification, including an exploration of any employment gaps and at least two satisfactory professional references that will be verified. Candidates may also need to provide additional personal documents, such as degrees or marriage certificates. A comprehensive checklist will be provided to successful applicants.

Essential:

A bachelor’s degree in education, business administration, or a related field.

Prior experience in admissions or a related area within an educational context.

Exceptional interpersonal skills to effectively pursue and convert inquiries into enrollments.

A thorough understanding of the school’s admission policies and procedures, including criteria, application processes, and deadlines.

Strong organizational and time management skills.

Proficiency in data entry and database management systems, with experience in admissions software.

Knowledge of local (KHDA) and federal (MOE) regulations regarding school admissions.

Ability to set and achieve enrollment targets.

Effective written and verbal communication skills.

Familiarity with marketing and recruitment strategies.

Evidence of ongoing professional development.

A creative, determined, and self-motivated individual who thrives under pressure.

The responsibilities listed above are not exhaustive, and the post-holder may be required to perform other tasks as needed by school management.

In return, we offer:

A positive and innovative learning environment supported by students, staff, parents, and governors.

A collaborative culture among staff that fosters teamwork and unity.

A Senior Leadership team focused on creating the best environment and outcomes for staff and students.

Our Compensation and Benefits package includes (where applicable):

A competitive tax-free salary.

Visa and medical insurance coverage.

End-of-service gratuity in line with UAE Labour Law.

Interviews will occur at Dubai Heights Academy or via Zoom if in-person meetings are not possible. The application deadline is as stated, but interviews may happen before this date, so early applications are encouraged.

We appreciate all applicants, but only those selected for further consideration will be contacted.

Safeguarding Statement:

Dubai Heights Academy is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. All new staff will undergo enhanced pre-employment checks, including identity verification, criminal background checks (from your home country or country of residence), qualification verification (attestation), and employment verification that explores any gaps in employment and requires at least two satisfactory professional references, which will be confirmed. Candidates may also need to submit other relevant personal documents, such as degrees or marriage certificates. A detailed checklist will be provided to successful candidates.