Administrative Assistant

Statement of Purpose

To work under the direction and guidance of the School Manager and Admin Team to provide administrative support to the school.

Support for Administration

• Handle incoming calls, emails, and correspondence professionally.
• Maintain student records and update databases (e.g., SIMS or other MIS systems).
• Prepare letters, reports, and other documents as required.
• Assist with pupil welfare duties; liaise with parents/staff etc
• Assist with the organisation of school events, trips, and meetings.
• Manage filing systems and ensure confidentiality of sensitive information.
• Greet visitors, parents, and students in a friendly and professional manner.
• Ensure safeguarding procedures are followed for all visitors.
• Manage the signing-in system and issue visitor passes.
• Attendance and Pupil Records
• Monitor daily attendance and follow up on absences.
• Assist with processing orders, invoices, and petty cash.
• Order and maintain office supplies and stationery.
• Support staff with photocopying, scanning, and printing.
• Assist with first aid duties if trained.
• Assisting with the Reprographics Department

Support to the Organisation

• Provide general administrative support to the main office that includes and is not exclusive to; answering phones, covering reception, SIMS input, attendance support, exams support, canteen support, trips, events, administering first aid.
• Maintain and update student and staff records.
• As and when required to utilise IT software that includes and is not exclusive to; SIMS, Excel, Word, Powerpoint, Sharepoint, OneDrive, Medical Tracker, SamPeople, SISRA.

(This list is not exhaustive)