Finance Admin Assistant - Fixed term until October 2026
About This Role
❖ Monitoring of Finance Team Helpdesk; dealing with all queries and assigning requests to members of the whole Finance team to ensure that these are all dealt with promptly and professionally and that an efficient and effective service is provided to all the Trust’s stakeholders
❖ Processing of purchase invoices onto the Trust’s accounting system, checking they match to a related purchase orders and goods receipt notes, raising queries when necessary.
❖ Be aware of coding structures and be vigilant for inconsistent usage of nominal or other codes reporting uncertain instances to the Finance Reporting and Compliance Manager.
❖ Proactively managing their own work load and seeking solutions to everyday problems.
❖ Assisting where necessary with general finance/purchase ledger problems – i.e. statement reconciliations, answering calls etc
❖ As part of the role 1 to 2 days each week will be working within the administration department at a local academy carrying out the following Finance related tasks on the school’s behalf under the supervision of either the Finance line manager or a Senior Finance Assistant:- o Creating Requisitions
o Raising Sales Ledger Invoices and chasing payment o Using the GRN Report to look into outstanding Purchase orders o Counting cash and bagging ready for bi-weekly cash collection
o Carry out the administration of refunds, raising Eworks request and processing on Weduc or requesting payment via bacs where necessary.
o Chasing and Posting Credit Card Reconciliations
❖ Provide general Finance related administrative support e.g. photocopying, filing, faxing, complete standard forms and respond to routine correspondence
❖ Other duties as requested by Finance Processing Centre Manager. This Job Description sets out current duties of the post that may vary from time to time without changing the general character of the post or the level of responsibility entailed.
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Source: UK Teaching Vacancies Service (teaching-vacancies.service.gov.uk). Contains public sector information licensed under the Open Government Licence v3.0.