Executive Assistant and Administrative Officer - Sunmarke School
Sunmarke SchoolTeaching
Status
Actively Hiring
Date Listed27 March 2026
ContractPermanent
PlatformW5_SYNC
About This Role
About us:
Fortes Education has established itself as a premier education provider in the UAE for more than forty years, showcasing a range of successful international schools and nurseries. Our institutions deliver the most innovative and character-focused education available in the Middle East.
Our educational philosophy centers around Positive Education (PosEd). Through this approach, our schools promote active learning engagement while celebrating individual character strengths and achievements. We guide children to build meaningful relationships and find purpose in their lives. Our goal is to nurture happy learners who evolve into creative thinkers, confident young adults, and lifelong learners. Our students cultivate resilience, a growth mindset, and essential character traits that empower them to thrive in a constantly evolving world.
About Sunmarke School – Where Amazing Happens
Sunmarke School offers a bold and motivating, values-driven education that supports the emotional and intellectual development of students, helping them to flourish and realize their aspirations. With our distinctive signature programs, Sunmarke stands out as an innovative institution that transforms young lives. This commitment to excellence was recognized when Sunmarke School received the prestigious ‘Most Innovative School’ award at the Which School Advisor ceremony held in Dubai and London.
As an all-through school, Sunmarke provides a top-tier education across an impressive array of pathways, including the National Curriculum of England, GCSE/IGCSE, ‘A’ Levels, BTEC, and the IB Diploma and Career Related Programmes. Additionally, we offer a suite of Signature Programmes that are unmatched in Dubai. Our students engage in Environmental and Sustainability Studies through immersive Forest School settings, employing advanced hydroponic technology to explore how science can promote sustainability in the future. Our exceptional STEAM center and curriculum provide students with opportunities to apply their knowledge to solve real-life challenges, from Foundation Stage through Year 9. For our Year 10 to 13 students, we offer premier mini-MBA programmes in collaboration with the Peter Jones Academy to ensure their future success in business and entrepreneurship. We embrace technological innovation with comprehensive AI programs across core subjects and enhance learning in other areas through Augmented and Virtual Reality (AR/VR) experiences. Our outstanding performing arts programs, coupled with state-of-the-art facilities and passionate educators, empower our creative students to express themselves fully. Sunmarke School has been rated ‘Very Good’ by the Dubai School Inspection Bureau (DSIB) in our third year of operation, and achieved an ‘Outstanding’ rating in our British Schools Overseas (BSO) inspection in 2019.
We are thrilled to offer an exciting opportunity to join our all-through school and contribute significantly to our quest for “outstanding.” Sunmarke School, Dubai, is one of our flagship institutions, conveniently located in the Jumeirah Village Triangle.
Job Purpose:
The Executive Assistant will undertake a variety of responsibilities, ranging from supporting the Senior Leadership Team to managing the daily operations of the School Leadership team.
This role demands exceptional organizational capabilities, a keen eye for detail, and the ability to handle multiple tasks while prioritizing effectively.
- Establishing and maintaining office systems, including data management and filing.
- Taking notes during meetings and providing general assistance during presentations.
- Screening phone calls, inquiries, and requests, addressing them as appropriate.
- Welcoming and greeting visitors at all levels of seniority.
- Organizing and maintaining calendars, scheduling appointments.
- Managing incoming emails, faxes, and postal correspondence, often responding on behalf of the SLT.
- Organizing and participating in meetings, including taking dictation and minutes; coordinating meetings, workshops, and events for the school's leadership team, ensuring accurate filing and distribution of minutes.
- Identifying, preparing, and compiling necessary materials to equip the SLT with the appropriate information for meetings, reports, presentations, and special projects.
- Taking charge of organizing and maintaining the SLT’s calendar, managing email and school communications, distributing minutes, coordinating school events, and handling various administrative tasks as required.
- Conducting background research and presenting findings.
- Collaborating with internal administration and marketing departments to create and implement projects.
- Maintaining necessary records that provide current, accurate, and accessible information.
- Offering senior-level administrative support to the directors by facilitating communication on their behalf (including letters, memos, reports, emails, and phone calls).
- Acting as a liaison between the directors and staff to ensure effective coordination and follow-up on daily issues.
- Providing coordination support for the Senior Management Team and academic staff.
- Managing all logistics for Board meetings.
- Assisting in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase requisition orders as necessary.
- Taking ownership of and enhancing existing processes that support the School Leadership team.
- Assisting SLT members with various ad-hoc projects and additional administrative duties as required.
Job specification:
We would love to hear from you if you:
- Hold a degree in any field, preferably in Business Administration, with at least 5 years of professional administrative experience in a dynamic, cross-functional environment.
- Have experience in a school or educational setting in the UAE, although it is not required.
- Are an excellent communicator, both in writing and verbally, with a proven ability to build relationships with diverse audiences.
- Can effectively convey information and ideas in both written and spoken formats and maintain strong relationships.
- Possess a solid technical understanding and can easily learn and use various software and tools.
- Can work collaboratively in a cross-functional team setting.
- Are capable of managing and prioritizing multiple projects and tasks simultaneously.
- Have experience in drafting business correspondence.
- Demonstrate strong computer skills with proficiency in Word, Excel, PowerPoint, etc.
- Take the initiative to manage workflow and priorities effectively.
- Exhibit excellent organizational skills and the ability to multitask.
- Have outstanding interpersonal skills that enable you to work effectively with all levels of staff and management.
- Display sound judgment and the ability to maintain confidentiality.
Interested candidates can apply on our website https://careers.forteseducation.com/CurrentOpening.aspx
Fortes Education is dedicated to safeguarding children and young people. All individuals in regulated activities are subject to appropriate vetting procedures, including a satisfactory International Child Protection Certificate and police checks from their resident country.
Fortes Education has established itself as a premier education provider in the UAE for more than forty years, showcasing a range of successful international schools and nurseries. Our institutions deliver the most innovative and character-focused education available in the Middle East.
Our educational philosophy centers around Positive Education (PosEd). Through this approach, our schools promote active learning engagement while celebrating individual character strengths and achievements. We guide children to build meaningful relationships and find purpose in their lives. Our goal is to nurture happy learners who evolve into creative thinkers, confident young adults, and lifelong learners. Our students cultivate resilience, a growth mindset, and essential character traits that empower them to thrive in a constantly evolving world.
About Sunmarke School – Where Amazing Happens
Sunmarke School offers a bold and motivating, values-driven education that supports the emotional and intellectual development of students, helping them to flourish and realize their aspirations. With our distinctive signature programs, Sunmarke stands out as an innovative institution that transforms young lives. This commitment to excellence was recognized when Sunmarke School received the prestigious ‘Most Innovative School’ award at the Which School Advisor ceremony held in Dubai and London.
As an all-through school, Sunmarke provides a top-tier education across an impressive array of pathways, including the National Curriculum of England, GCSE/IGCSE, ‘A’ Levels, BTEC, and the IB Diploma and Career Related Programmes. Additionally, we offer a suite of Signature Programmes that are unmatched in Dubai. Our students engage in Environmental and Sustainability Studies through immersive Forest School settings, employing advanced hydroponic technology to explore how science can promote sustainability in the future. Our exceptional STEAM center and curriculum provide students with opportunities to apply their knowledge to solve real-life challenges, from Foundation Stage through Year 9. For our Year 10 to 13 students, we offer premier mini-MBA programmes in collaboration with the Peter Jones Academy to ensure their future success in business and entrepreneurship. We embrace technological innovation with comprehensive AI programs across core subjects and enhance learning in other areas through Augmented and Virtual Reality (AR/VR) experiences. Our outstanding performing arts programs, coupled with state-of-the-art facilities and passionate educators, empower our creative students to express themselves fully. Sunmarke School has been rated ‘Very Good’ by the Dubai School Inspection Bureau (DSIB) in our third year of operation, and achieved an ‘Outstanding’ rating in our British Schools Overseas (BSO) inspection in 2019.
We are thrilled to offer an exciting opportunity to join our all-through school and contribute significantly to our quest for “outstanding.” Sunmarke School, Dubai, is one of our flagship institutions, conveniently located in the Jumeirah Village Triangle.
Job Purpose:
The Executive Assistant will undertake a variety of responsibilities, ranging from supporting the Senior Leadership Team to managing the daily operations of the School Leadership team.
This role demands exceptional organizational capabilities, a keen eye for detail, and the ability to handle multiple tasks while prioritizing effectively.
- Establishing and maintaining office systems, including data management and filing.
- Taking notes during meetings and providing general assistance during presentations.
- Screening phone calls, inquiries, and requests, addressing them as appropriate.
- Welcoming and greeting visitors at all levels of seniority.
- Organizing and maintaining calendars, scheduling appointments.
- Managing incoming emails, faxes, and postal correspondence, often responding on behalf of the SLT.
- Organizing and participating in meetings, including taking dictation and minutes; coordinating meetings, workshops, and events for the school's leadership team, ensuring accurate filing and distribution of minutes.
- Identifying, preparing, and compiling necessary materials to equip the SLT with the appropriate information for meetings, reports, presentations, and special projects.
- Taking charge of organizing and maintaining the SLT’s calendar, managing email and school communications, distributing minutes, coordinating school events, and handling various administrative tasks as required.
- Conducting background research and presenting findings.
- Collaborating with internal administration and marketing departments to create and implement projects.
- Maintaining necessary records that provide current, accurate, and accessible information.
- Offering senior-level administrative support to the directors by facilitating communication on their behalf (including letters, memos, reports, emails, and phone calls).
- Acting as a liaison between the directors and staff to ensure effective coordination and follow-up on daily issues.
- Providing coordination support for the Senior Management Team and academic staff.
- Managing all logistics for Board meetings.
- Assisting in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase requisition orders as necessary.
- Taking ownership of and enhancing existing processes that support the School Leadership team.
- Assisting SLT members with various ad-hoc projects and additional administrative duties as required.
Job specification:
We would love to hear from you if you:
- Hold a degree in any field, preferably in Business Administration, with at least 5 years of professional administrative experience in a dynamic, cross-functional environment.
- Have experience in a school or educational setting in the UAE, although it is not required.
- Are an excellent communicator, both in writing and verbally, with a proven ability to build relationships with diverse audiences.
- Can effectively convey information and ideas in both written and spoken formats and maintain strong relationships.
- Possess a solid technical understanding and can easily learn and use various software and tools.
- Can work collaboratively in a cross-functional team setting.
- Are capable of managing and prioritizing multiple projects and tasks simultaneously.
- Have experience in drafting business correspondence.
- Demonstrate strong computer skills with proficiency in Word, Excel, PowerPoint, etc.
- Take the initiative to manage workflow and priorities effectively.
- Exhibit excellent organizational skills and the ability to multitask.
- Have outstanding interpersonal skills that enable you to work effectively with all levels of staff and management.
- Display sound judgment and the ability to maintain confidentiality.
Interested candidates can apply on our website https://careers.forteseducation.com/CurrentOpening.aspx
Fortes Education is dedicated to safeguarding children and young people. All individuals in regulated activities are subject to appropriate vetting procedures, including a satisfactory International Child Protection Certificate and police checks from their resident country.