Senior Facilities Manager

Job Responsibilities

• Manage a team to conduct daily inspection of the entire school compound for cleanliness, safety and maintenance;

• Plan and carry out regular preventive maintenance of facilities including aircon servicing, maintenance of kitchen equipment, kitchen exhaust, fridge maintenance, painting and cleaning of all facilities in the school;

• Ensure that the Campus is a safe and secure environment for our children and employees;

• Handle maintenance requests and update maintenance request records and monitor response time;

• Handle maintenance cash float and ordering of hardware and materials;

• Handle feedback from Principal and Teachers, and provide prompt responses within the same day;

• Adhere to effective execution of safety and standard operating procedures and workplace safety and health (WSH) guidelines;

• Conduct WSH training of school cleaning and support staff and maintains records of training conducted;

• Work together with school’s management team to plan, execute school events, and activities such as open house, concert, graduation ceremonies and other ad-hoc projects to support the room set-up of furniture and tear down of decorations;

• Supervise contractors and team of security, cleaners and maintenance officers, ensuring their full attendance and to keep proper records of their attendance;

• Provide coverage of duties should there be any absence of school cleaning staff at the school;

• Monitor performance of contract cleaning staff to ensure that they are cleaning the assigned zones and meets the high cleaning standards set and that cleaning equipment and chemicals are stored safely;

• Manage external vendors and contractors on-site maintenance works and their contracts in terms of work completion and thorough cleanliness;

• Ensure all maintenance activities are carried out in compliance with safety and environmental regulations;

• Liaise with various government authorities such as BCA, NEA, URA;

• Undertake periodically with projects and works assigned from time to time;

• Handle procurement of maintenance or minor renovation works relating to school’s facilities;

• Identify training needs of employees, source suitable training courses and submit training requisition to the Human Resource Department;

• Maintain training records of all staff who attended / completed training;

• Prepare annual training plan for maintenance and support staff;

• Be in-charge of all matters relating to the school’s logistics and facilities management including: -

  • Assist in internal events planning;

  • Responsible for management of logistics, equipment and inventory related to programme delivery;

  • Undertake any other duties or responsibilities assigned;

  • Must be hands-on and possesses strong organisational and problem-solving skills;

• Any other duties that may be assigned by the School.

Job Requirements

• Possess Diploma in Building Services or Facilities Management

• At least 5 years of related work experience, preferably in school environment or similar;

• Self-driven and committed individual with excellent follow up;

• Results oriented and able to work under pressure

• Good interpersonal, communication skills and fluent in spoken and written English;

• Ability to speak Mandarin would be an advantage (to liaise with Mandarin speaking associates).