PRIMARY SECRETARY [011/2026]

The Primary Secretary plays a crucial role in ensuring the smooth functioning of the school’s administrative office while providing essential support services to both academic and non-academic personnel. This position involves maintaining up-to-date staff profile records for administrative statistics, serving as a valuable resource for the Management Team, and executing a variety of complex office secretarial tasks to alleviate the HOS/Principal from clerical and routine administrative responsibilities.

Key Responsibilities

• Offering secretarial and administrative assistance to the HOS/Principal, Deputy Principals, Heads of Departments, and teachers.
• Managing the HOS/Principal’s appointment calendar, liaising with teachers regarding incoming inquiries from parents and ensuring appropriate follow-up on messages.
• Addressing questions from students, staff, and parents via phone, email, or in person, as well as handling internal communications with teachers.
• Collaborating with teachers and other administrative personnel for the day-to-day operation of the school and for organizing school events.
• Preparing and coordinating meetings by arranging agendas, notices, forms, refreshments, equipment, and other necessary materials.
• Scheduling conference room bookings.
• Working closely with the HR department to manage the teachers’ sign-in and sign-out process and overseeing all examination-related requirements as designated by the Principal.
• Coordinating with teachers to ensure the provision of examination papers during exam periods.
• Acting as the coordinator for the Extra Academic Support Program (EAS) and the Student Learning Support Program for both primary and secondary departments.
• Scheduling and contacting candidates for interviews required by the Principal and collecting lesson plans weekly for the Principal’s review.
• Maintaining accurate information regarding students and teachers, including up-to-date contact details and attendance records.
• Managing and maintaining budgets and invoicing.
• Coordinating with relevant departments for purchase requests, advance payments, and cash reimbursements for teachers.
• Providing administrative support for professional development programs.
• Organizing and storing paperwork, documents, and digital information, including creating and maintaining filing systems.
• Compiling and filing minutes of meetings, teacher appraisal reports, student attendance records, correspondence with parents, and other essential documentation as required by the Principal.
• Keeping a record of school activities and coordinating the transportation of students to and from classrooms.
• Photocopying and printing various documents as assigned by the Principal and performing other duties as directed by the HOS/Principal, including personal matters.

Apply via the WhatSchool platform.