Senior Administrator to the Senior Leadership Team

We currently have an exciting opportunity for a Senior Admin to the Senior Leadership Team to join our fantastic team at CHS South.

This is a Grade 6, permanent post working 35 hours per week, term time only plus 5 INSET days. The starting pro-rata salary is £29,448 and the full time equivalent is £34,237. This role is to start as soon as pre-employment checks are complete.

About the role:

The successful candidate will be positioned in the Administration team act as Senior Administrator for the Headteacher and wider Senior Leadership Team. This is a key role within the school and academy, requiring excellent communication skills, strong attention to detail and the ability to manage a varied workload in a busy school environment.

We’re looking for:

We are seeking a highly organised, proactive and professional individual to provide high-level administrative and organisational support to the Headteacher and Senior Leadership Team. The successful candidate should:

• Have excellent organisational and administrative skills with the ability to prioritise effectively
• Demonstrate strong written and verbal communication skills
• Have experience working in a busy administrative environment
• Be confident managing confidential information with discretion and professionalism
• Have excellent ICT skills, ideally including Office 365 and School MIS
• Work well both independently and collaboratively as part of a team
• Be committed to supporting the vision, ethos and values of the Trust

Main purpose of the job:

• To support the Headteacher and Senior Leadership Team in the smooth execution of a personal diary of events and organisation for meeting deadlines
• Efficiently organise business travel arrangements, appointments, meetings and events including the collation and distribution of papers
• Provide a professional and highly effective administrative service for high level meetings, including comprehensive minute-taking and distribution of documents to participants
• Develop and maintain an effective and flexible filing system, including the electronic school policy folder, ensuring accuracy, confidentiality and security of information
• Facilitate the onboarding process and induction of new staff members to the school team.
• Provide leadership and guidance for support staff, including direct line management responsibility where appropriate
• Maintain accurate staff absence records, monitor trends, produce reports for the Headteacher and HR, and coordinate compliant return-to-work documentation.
• Coordinate staff wellbeing initiatives and events and support communication of wellbeing resources and policies.
• To work collaboratively with the School Operations Manager to ensure staff records are accurately maintained, including compliance of the Single Central Record
• To coordinate arrangements for interview processes, including planning the schedule, ensuring an appropriate panel is in place, issuing invitations, greeting candidates and ensuring documentation is properly completed and stored
• To respond independently to correspondence and produce complex and confidential reports, minutes and letters to a high standard
• To complete and submit complex forms, returns etc, including those submitted to the LA and outside

To find out more about the full responsibilities of the role and/or to ensure you meet the essential criteria, please review the attached job description.

All school staff are expected to share the Trust’s commitment to safeguarding and promoting the welfare of children and young people. Specific safeguarding responsibilities are detailed in the attached job description.