Finance Assistant (with some reception cover)

Springwood High School is seeking a Finance Assistant (with some Reception cover) to join the their finance team. Although this post is predominantly based at Springwood High School, the successful candidate could be asked to cover at other locations within the Trust so the ability to drive would be an advantage.

Start Date: ASAP

Salary: Grade D, Point 6 – 7 £26,847 - £27,274 pa FTE

Please note that the salary will be pro rata (approx. £18,639 - £18,936)

Hours: 30 hours per week, 39 weeks per year (Term Time plus one week)

Permanent

Purpose of the Job

This is an administrative role and training will be given in all of the areas listed below. The aim of the position is to provide administrative support to the Finance Team and also provide some reception cover while developing the Finance knowledge and skills of the successful Applicant.

Responsibilities, but not limited too:

· Provide an administrative role with professionalism and accuracy.

· Support with administering the school’s financial resources and ensure that records are kept in a manner which satisfies the requirements of accountability, audit and financial control.

· Work flexibly to provide administrative support to Finance/Admin/Reception staff as required.

· Raise orders for goods, supplies and services ensuring that they have been properly authorised and approved.

· Process invoices ready for payment.

· Assist with raising payments and processing BACS runs for supplier payments.

· Ensure that all payments are properly authorised and approved.

· Record all transactions in an accurate manner on the Trusts finance software.

· Maintain all data records relating to income and expenditure.

· Carry out budget reconciliation as directed.

· Assist budget holders with any queries where required.

· Where directed assist with month end processes.

· As required accurately report on income received via the Trusts cashless payment system (Bromcom)

· Monitor as directed, supplier delivery of goods, products and services and chase up any outstanding goods and services where appropriate.

· Ensure that all tasks are carried out in accordance with the appropriate procedure and that the academies Financial handbook is adhered to at all times.

· Carry out all ad-hoc duties as reasonably requested by the Trust Finance Manager & Head Teacher, from time-to-time.

· Promote and safeguard the welfare of children, young and vulnerable people at all times.

Receptionist Responsibilities, but not limited too:

· Answer and transfer calls to relevant staff, take messages where appropriate.

· To receive and reply promptly to any telephone enquiries and other messages, dealing as appropriate with routine enquiries.

· To undertake switchboard, receptionist and messenger duties within the school, ensuring that the Reception area is staffed at all times.

· To ensure that visitors to the school are courteously and correctly received.

· To undertake clerical and administrative duties of a routine nature which could include:

o taking delivery and signing for goods, checking back goods received to orders and signing delivery notes for the Finance Department;

o Assisting with the receiving of and storage of supplies and new equipment.

· To keep the front office tidy at all times.

· Ensure that confidentiality is observed at all times and abide by the data protection act.

Personal and Professional Conduct

A member of staff is expected to demonstrate consistently high standards of personal and professional conduct. They are to uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school.

For a full job description please click the link below.

The duties and responsibilities listed in the job description provide a summary of the main aspects of the role. This is not an exhaustive list and the post holder may be required to carry out other tasks, appropriate to the grade and nature of the post.

Closing Date for Applications: 29th September 2026

Interview Dates: w/c 5th October 2026

Start Date: ASAP

How to apply

For this vacancy, please click the 'Apply for Job' button, to complete our online application form.

Please note that we reserve the right to close this vacancy early if a suitable field is met.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. We are an equal opportunities employer and welcome applications from minority ethnic communities and those with disabilities. An enhanced DBS check will be required.

As part of our recruitment process it is necessary for us to perform an online social media check. The reason for the online search is to identify any matters that might relate directly to our legal duty to meet the safeguarding duties set out in KCSIE. There is no other purpose for a search.

This post is likely to come under the requirements of the Childcare (Disqualifications) 2009 Regulations and the successful applicant will be required to complete a declaration form to establish whether they are disqualified under these regulations.

This post is exempt from the Rehabilitation of Offenders Act and you will be required to undergo an Enhanced DBS check or Enhanced DBS check with barred list. If you have information to declare it may be protected under the Exceptions Orders and you may not be required to declare it. You will be asked to make a criminal conviction declaration if you are shortlisted for the post.

West Norfolk Academies Trust is fully committed to encouraging equality, diversity and inclusion among our workforce, eliminating discrimination. Applications are invited from all sections of society.

Please click here to view a copy of the Trusts Leave and time off policy